Title IV School Code 005500
The Financial Aid staff at Manhattan Area Technical College is dedicated to assisting students with the process of applying for and receiving their financial aid.
The first step in determining your eligibility for Title IV Federal Financial Aid (Pell Grant, SEOG Grant, Work Study and Stafford Student Loans) is to complete the Free Application for Federal Student Aid (FAFSA). You can do this by completing the online application found at http://www.fafsa.ed.gov.
MATC's priority deadline is June 1st and you should complete the FAFSA as early as possible. For the results of your FAFSA to be processed by MATC, you must have submitted an admissions application.
For students to be eligible for Title IV aid at MATC you must:
All financial aid, with the exception of Federal Work Study, is applied directly to a student's account on a semester basis. After tuition and fees are paid, any remaining credit balance will be turned over to the student.
New! In an effort to better serve our students, Financial Aid would like to introduce daily Walk In Hours. During these specified times, financial aid staff will be available to meet. Please drop in to ask questions, check on the status of your financial aid process, or to discuss your financial aid award. We look forward to spending time with you!
Monday through Friday
7:30 a.m. - 8:30 a.m.
11:00 a.m. - 2:00 p.m.
3:00 p.m. - 5:30 p.m. (5:00 p.m. on Fridays)
These hours may be impacted by staff illness, training, or leave.
Apply for Financial Aid
Submit an application for admissions to MATC.
Complete the FAFSA on-line at www.fafsa.ed.gov. The 2013-2014 school year (classes starting after July 1, 2013 and before June 30, 2014) requires 2012 tax information. The 2014-2015 school year (classes starting after July 1, 2014 and before June 30, 2015) will require 2013 tax information. We strongly suggest an applicant use the IRS Data Retreival tool, if it is an option, when completing the online FAFSA application.
Submit your high school transcript to MATC.
MATC recommends completing the FAFSA no later than May 1st. Within a few weeks of completing the FAFSA, you will recieve a letter from MATC letting you know what additional documentation is required. In order to qualify for a book voucher, which allows a student to charge their textbooks against their expected financial aid, all required financial aid paperwork (including financial aid acceptance form, Master Promissory Note and Entrance Counseling if required) must be completed and turned in no later than June 15 for the upcoming school year.
You will receive a Student Aid Report, or SAR, from the FAFSA processor approximately 1-3 weeks after you complete the FAFSA. Review this information to be sure it is correct. If corrections need to be made, make the corrections on-line at www.fafsa.ed.gov. If you have questions concerning your SAR, contact the processor at (800)433-3243.
If your application is selected for verification by the processor or by MATC, you must complete an MATC Verification Worksheet, possibly provide the Federal Income Tax Return Transcript and the W-2's of the student and parents, and any other documents requested. Please note that per Department of Education regulations, schools can no longer accept copies of individual tax returns. Instead a student must provide the school with copies of tax return transcripts. These can be ordered from the IRS by calling (800) 908-9946 or from the IRS website, www.irs.gov.
After all information has been received, awards will be determined and an award letter will be mailed out to the student's address on file with MATC. The award letter will be based on full time enrollment unless otherwise noted. Financial aid may be adjusted if hours enrolled drop below full time or as a student receives other monetary assistance, such as scholarships and tution assistance, from third party sponsors.
To accept Direct Stafford Student loans, please complete the following steps. Please wait until you have received an award letter before submitting your Financial Aid Acceptance Form (2013/2014 Form or 2014/2015 Form).
Complete Entrance Counseling at www.studentloans.gov
Complete the MPN (Master Promissory Note) at www.studentloans.gov
Return the completed Financial Aid Acceptance Form (2013/2014 Form or 2014/2015 Form) to MATC.
This form is required to inform the financial aid office of the amount you wish to borrow. To estimate what your loan payment would be for the amount of student loans that you have borrowed or are thinking of borrowing, you can use the loan calculator on this link: Loan Calculator.
Parent Plus Loan.
If the parent is denied the parent plus loan, the student will become eligible for an additional unsubsidized loan. Please contact the financial aid office to request more information about receiving a Parent PLUS loan or to see if you qualify for the additional unsubsidized student loan.
Any Pell Grant or Stafford loans will be applied against a student's tuition and fees first. If an over payment occurs, a check will be written to the student for the difference. The Business Office generally writes checks twice a month, on the 11th and 26th. Checks are available at the front desk in the Main Office. Checks can be mailed upon request.
Any further questions can be directed to the Financial Aid office.
Federal Pell Grant - A need-based grant program for students who have not earned a Bachelor's degree. A student's eligibility is determined by their enrollment status and their Expected Family Contribution (EFC). The EFC is determined by the completion of the FAFSA. 2013-2014 awards range from $582 - $5,645 per academic year.
Federal Supplemental Opportunity Grant (SEOG) - A need-based grant program for students with priority given to students eligible for the Federal Pell Grant. Awards at MATC range between $100 - $200 and are equally disbursed between the fall and spring semester.
Federal Work Study (FWS) - A program that provides jobs for students with financial need. Students are placed in specific jobs on campus. Students are allowed to work a maximum of 20 hours per week. Students are paid according to MATC payroll procedures. Check with the financial aid office for eligibility or submit the work study application.
Federal Direct Stafford Student Loans - A low interest loan program available to both students and their parents. Stafford student loans consist of subsidized and unsubsidized loans. A dependent student (for the purpose of Title IV Federal financial aid a student is considered dependent if their parent(s) were required to include their information on the FAFSA) can borrow up to $5,500 if a students has fewer than 30 credits and $6,500 if a students has 30 or more credits towards his/her program at MATC. An independent student can borrow up to $9,500 if he/she has fewer than 30 credits and $10,500 if he/she has 30 or more credits towards his/her program at MATC. The amount of subsidized or unsubsidized amounts is determined by the MATC Financial Aid office and is based on the results of the FAFSA, the studen'ts estimated cost of attendance and other aid the student is receiving.
Subsidized Loans - A need-based loan where the interest is paid by the U.S. taxpayers while the student is enrolled at least half time in a degree program. Repayment on this loan begins 6 months after the student leaves school or drops below half time enrollment status. For 2013-2014 the interest rate is a fixed 3.86%. First-time borrowers on or after July 1, 2013, have a limit on the maximum period of time (measured in academic years) that he/she can receive Direct Subsidized loans. This time limit does not apply to Direct Unsubsidized Loans nor Parent PLUS Loans. If this limit applies to you, you may not recieve Direct Subsidized Loans for more than 150 percent of the published length of your program. This is called your "maximum eligibility period." Your maximum eligibility period is based on the published length of your current program. For example, if you are enrolled in a two-year associate degree program, the maximum period for which you can receive Direct Subsidized Loans is three years (150 percent of 2 years = 3 years). Also, if you receive Direct Subsidized Loans for one program and then change to another, the Direct Subsidized Loans you rceived for the earlier program will generally count toward your new maximum eligibility period.
Unsubsidized Loans - A non need-based loan where the interest is the responsibility of the student from the time the loan is disbursed until it is paid in full. The student has the option of paying the interest as it accrues or capitalizing it on the loan. Repayment of the loan begins 6 months after the student leaves school or drops below half time. The interest rate is a fixed 3.86%.
To estimate what your loan payment would be for the amount of student loans that you have borrowed or are thinking of borrowing, you can use the loan calculator on this link: Loan Calculator
Parent PLUS Loan- A non need-based loan available to parents and/or step- parents with a good credit history to assist with educational expenses of a dependent student. (For the purpose of Title IV Federal financial aid a student is considered dependent if his/her parent(s) were required to include their information on the FAFSA). The interest begins to accrue at the time the loan is disbursed and is the responsibility of the parent. The interest rate is a fixed 6.41% and loan fees up to 4% may be deducted by the lender and/or guarantor at disbursement. Funds are disbursed in two disbursements, half each semester. Apply at www.studentloans.gov.
Private (Alternative) Loans - Private loans are non-federal educational loans in the student's name, offered through private lenders. Students may apply for a loan from any lender that offers private educational loans. While MATC does not maintain a recommended or preffered lender list. we do provide a list of lenders that MATC students have used for the past three years. Please visit with an MATC financial aid advisor if you are considering applying for a private loan.
Heartland Works (HWI)-Manhattan Workforce Center
HWI operates a variety of federally-funded grants which provide scholarship assistance for individuals pursing training leading to occupations in high demand industries with strong salaries and good retention rates. Eligiblity guidelines apply. The Manhattan Workforce Center also offers assistance with job search and placement services. For more information on HWI, grants and the Manhattan Workforce Center, please visit http://www.heartlandworks.org/, contact them at 785-539-5691, or visit in person at 205 S. 4th Street, Suite K, Manhattan, KS.
Provides educational assistance for eligible students who have work experience or a parent who has work experience in the agriculture area. To apply, contact the SER office in Hays at 877-723-4016 or fill out the SER Application and mail to the appropriate regional office.
United Tribes of Kansas
Educational assistance programs for students of Native American decent. To apply, contact their office at 785-364-2234
Department of SRS/Rehabilitation Services
Army Emergency Relief Education Programs
Global Automotive Aftermarket Symposium
Scolarship Search Sites
Private Student Loans
There are many reputable banking organizations that offer private student loans. They will look at many factors including whether you are a good credit risk. Searchs can be done on the Internet or you can check with your local banking organization for more information. If you apply for a private student loan, please make sure the MATC Financial Aid office is aware so we can certify the loan for you.
Veterans Education Benefits
If you served on Active Duty, you might be eligible for education benefits offered by the Department of Veterans Affairs. For example, the Post 9/11 GI Biill provides financial support for educational and housing expenses to individuals with at least 90 days of aggregate service after September 10, 2001, or individuals discharged with a service-connected disability after 30 days. You must have recieved an honorable discharge to be eligible for the Post 9/11 GI Bill.
If you are currently serving in the military, you may be eligible for funding offered through the Department of Defense Tuition Assistance program. Check your eligibility status and the amount for which you qualify with your Service prior to enrolling.
If you are the spouse or child of a service member who is serving on active duty Title 10 orders in the paygrades of E1-E5, O1-O2, or W1-W2, you may be eligible for financial assistance from the Department of Defense for education, training, and/or the occupational license and credentials necessary for a portable career.
If you are the spouse or child of a service member, you may be eligible for transfer of the service members's Post 9/11 GI Bill benefits to you.
The Kansas Commission on Veteran's Affairs has approved VA educational benefits for all MATC programs. Veterans, Reservists, and eligible dependents requesting benefits must complete the appropriate forms which are available from the Department of Veterans Affairs at 888.442.4551, or online at www.gibill.va.gov.
Students receiving Veteran's Education Benefits must turn in the MATC Veteran Enrollment Certification Form prior to the Financial Aid office certifying courses each semester.
MyCAA is available to spouses of service members on active duty. For more information or to apply go to https://aiportal.acc.af.mil/mycaa or call 800-342-9647.
Financial aid forms are updated each year. Please carefully select which form is needed depending on when you expect to attend classes at the Manhattan Area Technical College. If you expect to begin classes that start between July 1, 2013 and June 30, 2014, please select forms for the 2013-2014 school year. If you expect to begin classes that start between July 1, 2014 and June 30, 2015, you will need to select forms for the 2014-2015 school year.
2014-2015 Financial Aid Questionnaire
Required to determine full financial aid eligibility at MATC.
2014-2015 Financial Aid Acceptance Form
This form is required to inform the financial aid office how much of your student loans you want to accept.
2014-2015 Professional Judgement Request
This form may be submitted if a significant change has occurred to the student’s and/or parent’s financial situation from the previous year. After a student submits this form and the required documentation, the financial aid office will determine if an adjustment to the student’s aid eligibility can be made.
2014-2015 Dependent Verification Worksheet
Dependent students selected for the federal verification process must complete and submit this form. Please note that we strongly encourage students and their parents to use the IRS Data Retreival Tool. If it was not used when the initial application was made, parents and student may go back into the FAFSA to make corrections and use the Tool then. Otherwise the parents and student will need to contact the IRS using the instructions on page 2 of the Verification Form to request the 2012 Tax Return Transcript for the 2013-2014 school year or the 2013 Tax Return Transcript for the 2014-2015 school year.
2014-2015 Independent Verification Worksheet
Independent students selected for the federal verification process must complete and submit this form. Please note that we strongly encourage students to use the IRS Data Retreival Tool. If it was not used when the initial application was made, student may go back into the FAFSA to make corrections and use the Tool then. Otherwise the student will need to contact the IRS using the instructions on page 2 of the Verification Form to request the 2012 Tax Return Transcript for the 2013-2014 school year or the 2013 Tax Return Transcript for the 2014-2015 school year.
2014-2015 Satisfactory Academic Progress Appeal
This form is necessary for students who did not meet Satisfactory Academic Progress requirements and have lost their financial aid eligibility. Please submit this form and any additional required documentation to the financial aid office.
Direct Deposit Form
This form must be completed and turned into the Main Office in order to set up direct deposit for any credit balance refund you may be expecting from the College. Please allow four (4) weeks for processing.
Satisfactory Academic Progress
Federal regulations require that financial aid recipients maintain Satisfactory Academic Progress (SAP) in order to remain eligible for Title IV Federal Financial Aid (Federal Pell Grant, Federal Supplemental Educational Opportunity Grant, Federal College Work Study, Federal Stafford Student Loans and Federal Parent Loans).
Satisfactory Academic Progress at MATC requires:
At the end of each semester, or when otherwise requested, grades are submitted to MATC Student Services and Satisfactory Academic Progress is determined. Students not meeting SAP are notified in writing that they are either in probation or are no longer eligible for Title IV Federal Aid for future semesters. A student may be placed on probation following the first term that he/she does not meet SAP requirements. A student loses financial aid eligibility the semester following the probationary semester if he/she fails to come into compliance. Continued unsatisfactory work may be grounds for dismissal from his/her program.
Title IV Federal Aid may be reinstated when SAP requirements (listed above) are met, or by appeal. In order to appeal, a student must complete the Satisfactory Academic Progress Appeal Form.
A student who has lost Title IV Federal Aid eligibility may still enroll and pay tuition and fee charges from their own resources unless academic policies prohibit it.
Payment of Tuition, Fees and Other Costs
Tuition and fees are due at the beginning of each semester and are determined by the number of credit hours in which the student is enrolled. A student who has not met this obligation within 10 days after the due date may be dismissed from MATC. This does not apply to students who have financial aid eligibility and plan to use those funds for tuition and fee payment. For those students, payment will be expected from the first financial aid check. All costs for student projects must be paid in full before a project can be removed from MATC’s grounds.
Tuition and Fees Refund Policy
Students enrolled in undergraduate courses may be eligible for a refund of tuition/fees upon official withdrawal from a course or complete withdrawal from MATC. Refunds are calculated based on the day a MATC Drop/Add form is received by the MATC office, not when the student stopped attending class. Failure to attend a class does not constitute official withdrawal.
*It is recommended that a student who received financial aid to visit with the financial aid office before dropping a class to discuss any ramifications.
Any Manhattan Area Technical College student who is serving in the National Guard or reserves and is called to active duty during an academic term is entitled to a full refund of tuition and fees for any courses in which the student has not received a grade. Any Manhattan Area Technical College student drafted and required to report for active duty during an academic term is entitled to a full refund of tuition and fees for any courses in which the student has not received a grade. No refund of fees and tuition is due for any classes for which the student is awarded full credit. All refunds are contingent upon verification of status through official military documentation. Any student who volunteers for military service during an academic term will be subject to MATC’s non-military refund policy.
Title IV Funds Refund Policy
Undergraduate students receiving Federal Financial Aid who completely withdraw from Manhattan Area Technical College are also subject to the Department of Education’s Return of Title IV Funds policy. According to the policy a calculation is performed to determine if unearned Federal Student Aid needs to be returned to the Department of Education. The student is responsible for any funds that were required to be returned. A copy of the Return of Title IV Funds policy is available from the MATC Financial Aid Office.
To complete an electronic Free Application for Federal Student Aid (FAFSA) simply go to www.fafsa.ed.gov. You can complete your FAFSA anytime after January 1. MATC strongly recommends that students, and their parents if required, use the IRS Data Retreival Tool if given the option when filling out the FAFSA.
The FAFSA will determine your eligibility for all Title IV Aid (Federal Pell Grant, Federal SEOG Grant, Federal Stafford Student Loans and Federal Work Study). Not all aid is based on need. Consequently, everyone can be eligible for some type of loan.
FAFSA Deadlines: January 1 is the first day a student can submit a FAFSA application for the following academic year.
MATC's priority deadline is June 1st. However, you should complete your FAFSA as early as possible after tax returns have been filed.
In order to receive a book voucher for the upcoming semester, you must have all your financial aid paperwork turned in no later than June 15th. Text book vouchers allow you to charge your textbooks purchased at Varney's Bookstore against your expected financial aid.
After you submit your FAFSA, the federal processor performs an initial eligibility check and calculates need levels based on the information provided. You will receive confirmation in the form of a Student Aid Report (SAR) from the federal processor and your information will be forwarded to the MATC Financial Aid Office electronically for additional eligibility checks. The MATC Financial Aid Office will contact you if further information is needed.
Because every student's situation is different, processing time will vary. A few of the factors that can impact processing time are: if a student is selected for verification, how quickly all requested documents are submitted to our office and when the FAFSA was originally submitted. MATC will start processing applications by the end of March and applications will be processed in the order in which they were received. Generally, once you submit your FAFSA it will take 1-2 weeks for it is be processed. Although the Financial Aid Office will try to keep in touch with you, it is your responsibility to make sure all documents are submitted in a timely manner and that your file is both accurate and complete.
A PIN is your Personal Identification Number and is needed to sign your FAFSA electronically. You can request a PIN at www.pin.ed.gov. If you are required to include your parent(s) information on the FAFSA, the parent signing the FAFSA will also need a PIN. You should retain your PIN information. The PIN does not expire and can be used each year when you complete your FAFSA.
EFC is the Expected Family Contribution level determined by the US Department of Education. In short, EFC reflects the family's ability to pay for college during the award year. It is based on the information provided by the student on the Free Application for Federal Student Aid or confirmed through the verification process. EFC is the sum of the parental contribution (dependent student only) and student contribution. EFC does not reflect what the student or parents may have in "cash on hand" but the amount the family is expected to contribue towards the student's education and living expenses throughout the award year.
The Federal Government selects applications for verification as they are submitted. It is then the schools responsibility to request copies of taxes return transcripts and other information to verify that the data reported on the Free Application for Federal Student Aid (FAFSA) is accurate. Errors must be corrected and sent to the Federal Processor. Eligibility for financial aid can change due to verification.
Please note that if a student, and parent's if required, use the IRS Data Retrieval Tool when filling out the FAFSA, they may not be required to turn in additional tax documentation. MATC strongly suggests families use the IRS Data Retrieval Tool when filling out the FAFSA. Students, and parents if required, may go back into the FAFSA and to make corrections including using the IRS Data Retrieval Tool if not initially used.
In order to supply a student's FAFSA information to an institution, the Federal Processor uses a six-digit number called a Title IV Federal Code. The school code for MATC is 005500.
No, only the information used to determine eligibility transfers to another school. The student must go to www.fafsa.ed.gov and make a correction to their processed FAFSA. The correction is adding the Title IV code for the school you are transferring to. Once the correction is made the school added will electronically receive the results of your FAFSA and will determine your eligibility for their institution.
It is not unusual for students to be enrolled at more than one institution at a time. However, you cannot receive financial aid from both institutions. The school you plan to receive a certificate/degree from should be the school you receive financial aid from. That institution can award aid based on the hours from both schools. If you are enrolled in classes that are not on the MATC campus, you need to provide MATC Financial Aid Office with proof of enrollment of those hours.
Cost of Attendance (COA) is the allowable expenses a student will incur by attending college. COA can vary widely between institutions and individual students. The following items are included in the COA at MATC:
Tuition and Fees
Books and Supplies/Tools
Room and Board
Expenses associated with attending college are not tailored to individual expenses but reflect an average paid by MATC students in a particular program.
According to federal regulations, Expected Family Contribution (EFC) is subtracted from the allowable Cost of Attendance (COA) to determine need. If the EFC is low enough, a student may be eligible for a Pell Grant and/or other campus-based aid. It is the policy of the MATC Student Financial Assistance Office to award students their maximum eligibility in all available funds categories.
Students must be enrolled at least half-time, 6 credits. Financial aid can vary depending on enrollment status. At MATC 6 - 8 credits is ½ time, 9 - 11 credits is ¾ time and 12 or more is full-time.
The Higher Education Act of 1992 clearly states which students will be considered independent of parental support for education costs. Independent students must be able to document at least one of the following criteria:
24 years old by Dec. 31 of the award year
Orphan or ward of the court
Veteran of the Armed Forces of the U.S.A.
Enrolled in a graduate or professional program (beyond a bachelor's degree)
Student has legal dependents other than spouse
If you do not qualify under these rules, the financial aid administrator or Financial Assistance Committee may consider exceptional circumstances that would allow you to be independent. The unwillingness of a parent to provide support or the choice of a student not to accept support are unacceptable reasons to be considered independent. If you have exceptional circumstances, contact the MATC Financial Aid Office. You may also be required to complete the Independent Appeal Form and turn in the required documenation.
Aid cannot be disbursed until all required documents have been submitted and you officially enroll in the number of hours for which aid was processed. Generally, funds are disbursed on or after the 20th day of class. Funds are available in the MATC office or thru direct deposit.
Unfortunately, family or personal circumstances can take a turn for the worse during an award year. The federal government allows each school to develop a policy of Professional Judgment to review unforeseen circumstances that limit a student or family's ability to pay for college expenses. For special circumstances to be considered, complete the Professional Judgment form.
Definitions of common terms can be found at the Federal Student Aid website.
MATC Merit Scholarship
Each semester, MATC awards $500 scholarships to those deserving students beginning their program of study. Awards, which are determined according to applicant academic records and leadership qualities, are designed to recognize those individuals having excelled in their respective pursuits. Prospective students must have been admitted to MATC prior to being considered for the MATC Merit scholarship. Application deadlines are June 1 for students beginning in the fall semester and December 1 for those beginning in the spring semester.
Career Technical Workforce Grant
This $500 - $1000 scholarship was established to provide financial assistance to students who enroll in Kansas career technical programs. You must be a Kansas resident, a graduate from an accredited high school or Kansas GED, be accepted for admission to an eligible career technical program at a designated Kansas educational institution. An application is available at MATC, from your high school counselor, or online at http://www.kansasregents.org/student_financial_aid.
Kansas Nursing Service Scholarship
This scholarship was established to provide financial incentives for students to pursue nursing as a field of study and to practice nursing in Kansas with an emphasis on rural areas. You must be a Kansas resident, admitted to an eligible nursing program, enrolled full-time, must secure sponsorship of an eligible Kansas medical provider, complete the Free Application for Federal Student Aid, and complete the Financial Aid Sources for Kansas Students form. The award is $2500 for Practical Nursing and $3500 for Associate Degree Nursing. An application is available at MATC or online at http://www.kansasregents.org/student_financial_aid.
Other Scholarship Opportunities
Army Emergency Relief Education Programs - www.aerhq.org
Global Automotive Aftermarket Symposium - http://www.globalsymposium.org/
Hispanic Scholarships - www.hispanicscholarship.com/
Sallie Mae Scholarship Program - www.thesalliemaefund.org
United Negro College Fund - www.uncf.org
USA Funds - www.usafunds.org
Scholarship search sites - http://www.fastweb.com/, www.scholarships.com
Community Organizations - American Legion Auxiliary, Rotary Club, churches, etc.
Below are tuition and fees charged for the 2014-2015 academic year by program and by course. Please note that tuition and fees are subject to change with each academic year.