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Note: Although individual departments may have a departmental computer use policy, this institutional computer use policy supersedes all departmental policies.

Access to Manhattan Area Technical College (MATC) networks and computer systems is granted subject to MATC policies and local, state and federal laws. Appropriate use should always be legal and ethical, reflect academic honesty, and show restraint in consumption of the shared resources. Students and guests are responsible for maintaining an environment free of malicious, inappropriate and illegal acts. MATC is not responsible for unacceptable or unethical use of the information technology systems including Internet access, network usage and electronic mail.

1. Appropriate Use:

Appropriate use of information technology resources includes instruction, independent study, authorized research and official work of recognized student organizations. Authorized use of MATC-owned or operated computing and network resources should be consistent with the education, research and mission of the college. Users are responsible for maintaining an environment that is conducive to learning; therefore, users will:

  • Use only software which has been installed by appropriate MATC staff;
  • Agree that all MATC computer systems are configured by MATC staff and not alter settings in any way;
  • Adhere to printing guidelines as directed by MATC staff;
  • Keep all computing areas clean and free of food and drink at all times; and
  • Agree that Internet usage is a privilege, not a right, and that use deemed inappropriate by MATC policy or staff will result in the cancellation of those privileges Manhattan Area Technical College.

2. Confidentiality and Privacy:

Authorized access to data or information entails both privilege and responsibility for the user. To the greatest extent possible in a public setting, an individual’s privacy should be preserved. However, there is no expectation of privacy or confidentiality for data and messages stored on MATC-owned equipment. MATC encourages the appropriate use of electronic mail and respects the privacy of the users. Nonetheless, electronic mail and data stored on MATC’s network and computers may be accessed by MATC personnel for the following purposes, including but not limited to,:

  • troubleshooting hardware and software problems
  • preventing unauthorized access and inappropriate usage
  • investigating reports of alleged violation of MATC policy or local, state or federal law
  • addressing safety or security issues

The system administrator will need specific approval from the MATC President, or his designated agent, to access these items. The extent of access will be limited to what is essentially necessary to acquire the information.

Users of electronic mail should be aware that, in addition to being subject to authorized access, electronic mail in its present form cannot be secured and is, therefore, vulnerable to unauthorized access and modification by third parties. Users of electronic mail should also be aware that even though the sender and recipient have discarded their copies of an electronic mail record, there might be back-up copies of such electronic mail that can be retrieved.

3. Prohibited Use:

Use of MATC network and computer systems is conditioned upon compliance with this and other MATC policies and all applicable local, state and federal laws. The following list is intended to emphasize the activities that are NOT allowed on MATC computer systems. This list is not exclusive and other items not listed may be included by MATC administration on a per case basis.

  • Using the network for any illegal activity, including violation of copyrighted material or other contracts
  • Transmitting of any threatening or obscene material in violation of any U.S. or state regulation
  • Using accounts, access codes, privileges or information for which you are not authorized  Using the network for financial or commercial gain
  • Accessing, copying or destroying the data of another user without explicit permission from that individual
  • Installation of software NOT authorized by MATC faculty, staff or administration
  • Game playing: e.g., locally installed games, internet hosted games and networked games
  • Creating and/or forwarding chain letters, “spam mail” or unsolicited advertising
  • Using, creating or distributing inappropriate language, text, pictures or other data
  • Intentionally damaging data or hardware that belongs to MATC or another user
  • Creating, storing or distributing destructive software, e.g., “computer viruses” or “hacking tools” 
  • Disrupting normal network or computer services, including unauthorized electronic monitoring of network data or electronic mail, and subverting any system’s security measures

In addition, NO “peer-to-peer” network programs are to be installed and/or executed over any MATC computer system or network. This includes, but is not limited to: Napster, LimeWire, IMesh or any Gnutella client.

In cases of doubt, it is the user’s responsibility to inquire about the permissibility of other network uses prior to execution of the use in question. Such questions should be directed to the immediate supervisor, teacher or system administrator. MATC staff and administration will make all decisions regarding what is considered inappropriate use. Those decisions are final.

4. Reporting violations:

ll users should immediately report any unauthorized or inappropriate use of the MATC technology resources to any faculty or staff member, or directly to MATC administration. Any reported misuse will be immediately investigated and appropriate action will be taken to resolve the issue. Manhattan Area Technical College: Learn a Living 2014-2015 Student Handbook 17

5. Violations:

Persons in violation of this policy are subject to the full range of sanctions, including the loss of computer or network privileges, disciplinary action, dismissal from MATC and legal action. Some violations may constitute a criminal offense as outlined in Kansas statutes and other local, state or federal laws. MATC will carry out its responsibility to report such violations to the appropriate authorities.

Student E-mail Accounts

The MATC Technology Department will be responsible for managing all student e-mail accounts. Accounts will be terminated when a student graduates/leaves, withdraws or is dismissed.

The MATC Vice President of Student Affairs will be responsible for notifying the Technology Specialist when a student’s email account should be terminated due to graduation/leaving, withdrawal or dismissal.

The account of any student who deliberately violates any part of the MATC Computer Use Policy will be terminated immediately. Depending upon the reason for the suspension, the account may be reassigned upon the suspended student’s reinstatement in MATC courses. The Vice President of Student Affairs will be responsible for determining whether or not an account may be reassigned and subsequently notifying the Technology Specialist.

The account of any student suspended or dismissed from MATC will be terminated immediately. Depending upon the reason for the suspension, the account may be reassigned upon the suspended student’s reinstatement in MATC courses. The Vice President of Student Affairs will be responsible for determining whether or not an account may be reassigned and subsequently notifying the Technology Specialist.

The account of any student who voluntarily withdraws from MATC will be kept active for a period of 1 month from the withdrawal date to allow that student to transfer any data and/or e-mail addresses to a separate account.

The account of any student who graduates will be kept active for a total of 6 months from the graduation date to allow that student to transfer any data and/or e-mail addresses to a separate account.

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